Chapter By - Laws
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Northwest Indiana Chapter of the Society for Human Resource Management Chapter By-laws Amended 1995, 1997, 2002, 2004, 2005 (Article VI H, Article VIII G) Article I I. Identification A. The name of the organization shall be the Northwest Indiana
Chapter of SHRM (Society for Human Resource Management), herein referred
to as the organization. C. The business of this organization shall normally be conducted in Northwest Indiana. D. The fiscal year of the organization shall be from January 1 to December 31 of each year. Article II The general purpose of the organization shall be to represent and
exemplify the national SHRM organization in the area. The mission of
the organization shall be as follows: The Northwest Indiana Chapter will serve as a vehicle for human resources professionals in the Northwest Indiana area so they may develop abilities and become more effective in the human resource field. To accomplish this endeavor, the chapter will provide opportunities to meet and exchange ideas and information, in addition to providing information through education, research, development and surveys. The chapter will promote human resources at the local, regional and national levels and will be a resource for constituencies in our surrounding communities. Article III III. Membership regularly and actively engaged in human resources or an allied capacity; member of general management; and specifically approved by the Board of Directors. The organization has four membership categories which are: Regular Member - A person regularly and actively employed in the field of human resources at the exempt level for at least three years who is employed in an administrative, professional or executive level in public or private industry or government. A professional human resources consultant and representative of groups or firms only if they are serving the broad human resources field. Associate Member A person outside the regular membership category who demonstrates to the satisfaction of the Board of Directors of the organization a bona-fide interest in human resources and industrial relations. An associate member shall have all the rights and responsibilities of regular membership except he/she will have no vote and may not hold any elected office. Retired Life Member Upon written application to the Secretary at the time of retirement from regular full time employment, a regular member in good standing for five (5) years immediately preceding his/her retirement shall become a Retired Life Member of the local organization. Student Member A student member should demonstrate that he/she has taken: a course load which emphasizes human resources management
(major or minor in HRM) or A student member should be a full time or part time student (part time equals six semester hours or eight quarter hours each semester.) A student member should have at least a sophomore standing at a four-year institution. A student member shall have all the rights and responsibilities of a regular membership except he/she will have no vote and may not hold any elected office. Membership is on an individual basis and is not transferable. Application for membership shall be made in writing on forms furnished by the organization and presented to the Vice President of Membership, who will make a recommendation to the Board of Directors after proper investigation of membership eligibility. A majority vote of directors present at any Board of Directors meeting at which a quorum, more than 50% of the Board of Directors, is present shall resolve any questions as to membership eligibility. Membership in the organization may be terminated for good cause by two-thirds (2/3) vote of the entire Board of Directors. Membership shall be terminated automatically for nonpayment of annual dues within sixty (60) days of due date. Article IV IV. Dues A. Membership dues shall be paid annually by each regular and
associate member as a condition of membership. Dues will be accepted
after the established due date but no assurance can be made that the
member will be included in any organizational listings or
publications. C. No dues will be collected from Retired Life Members. Article V V. Meetings of Members A. There shall be a minimum of nine (9) regular meetings each calendar year for the general membership. Written notice of any meeting of the organization, including the time and place, shall be given to each member at least ten (10) days, but preferably twenty (20) days, prior to the date of such meeting. Special meetings of the members may be held any time upon the call of the Board of Directors, or upon request of twenty five percent (25%) or more of the members in writing, stating briefly the purpose; provided notice is given in accordance with Article V., Section B. Article VI VI. Officers and Directors A. The officers of the organization who shall be elected by the membership except as otherwise specified herein, shall be: (A) President; (B) President Elect; (C) Vice President, Programs; (D) Vice President, Membership; (E) Secretary; and (F) Treasurer. B. Officers shall rank in the order named in Article VI, Section A and are members of the Board of Directors. C. The Chapter President must be a SHRM national member. Beginning January, 1996, the Vice President, Membership must also be a SHRM national member. All other officers and directors are strongly encouraged to become national members if serving on the organization’s Board of Directors. D. In addition to the Officers mentioned in Article VI, Section A., no less than four, nor more than nine Directors are re-elected by the membership. Directors are members of the Board of Directors. E. The past president will serve as Director-at-Large for two years following his/her term. F. All candidates for office must be qualified regular members of the organization in good standing at the time of nomination or appointment. G. All elected officers and directors shall be chosen as provided in these By-laws. Officers and directors shall assume office January 1 of the year following their election for a term of two (2) years. H. The President and the President Elect shall hold the same office for no more than one consecutive two-year term or until resignation, removal, or death, if such occurs sooner. I. No more than one office may be held by one person at the same time. Article VII Duties of Officers A. Chapter officers and directors will adhere to, the best of their ability, the responsibilities of the position as outlined in the Board of Director's job descriptions. (Job descriptions are attached.) B. In addition to the Board of Director’s job descriptions, the President Elect will perform all the duties of the President in the event of the latter’s absence or disability. The Vice President of Programs shall perform all the duties of the President in the event of the President’s and President Elect’s absence or disability. C. In the event that the President, President Elect, or Vice President of Programs are unable to perform duties of the President, the Board of Directors shall appoint a president pro tempore from the remaining members of the Board of Directors until the elected officers can assume their regular duties or until the next regular elections, whichever is earlier. Article VIII VIII. Election of Officers and Directors A. No later than September of any year in which elections are to occur, a nomination committee will be appointed by the President. This committee will present a proposed slate of candidates to be approved by the Board of Directors. No later than the regular October meeting, the slate of candidates will be submitted to the general membership for approval. B. Any regular member in good standing may nominate a qualified candidate from the floor, provided that the candidate has given prior approval to the nomination. C. No later than the November meeting, all officer-ships and Directors are filled by election. A majority of members in attendance shall be necessary to elect the officer-ships and Directors. D. The nominating committee, with the Secretary present, shall act as tellers and announce in November (or earlier as determined by the Board of Directors), the successful candidates. E. In the event that two (2) or more candidates receiving the highest number of votes shall tie, the vote will be recast between the two (2) contenders by special ballot. In the event a tie should exist, the election shall be decided by lot. F. In the event that no candidate receives a plurality, and no tie exists, the vote will be recast between the two (2) top contenders for that office by special ballot. G. All nominees for election must be regular members in good standing at the time of nominations and election. H. The President and the President Elect may serve no more than one consecutive two-year term in the same office. I. If a vacancy exists on the Board, the Directors shall nominate a slate of candidates for the position. The vacancy shall then be filled, for the unexpired term, by a majority vote of Directors present at any Board of Directors meeting at which a quorum (2/3 of the Board of Directors) is present. Article IX IX. Board of Directors A. The Board of Directors shall consist of the six (6) officers (President, President Elect, Vice President of Programs, Vice President of Membership, Secretary and Treasurer) and no less than four (4), nor more than nine (9) Directors. The Directors will be responsible for assuming the chairpersonship of the councils (Article X) at such a time as any one of the councils become operative. The immediate past President will serve as a Director-at-Large. The Board of Directors shall determine the number of Directors and Officers to serve on the Board. B. The Board of Directors acting as the executive policy making group will be held responsible for executing the purposes of the organization and making recommendations to the membership on the internal and external affairs of the organization that are outside the authority vested in the Board of Directors by these By-laws. They shall be responsible for formulating, interpreting and initiating a set of By-laws under which the organization’s business can be transacted. They will be responsible for securing periodic audits of the records of the organization C. Any board member who fails to attend seventy-five (75%) of the regularly scheduled monthly board meetings, consecutive or otherwise, shall be subject to review by the Board of Directors. In the application of the rule, absences will be considered on a calendar basis. Article X X. Councils and Committees The Board of Directors may designate subgroups of the organization to explore special areas of human resource management (councils) or to perform special functions (committees). All members of the organization are eligible to participate in such subgroups. There shall be the following standing committees in each case expressly authorized by the Board, having the duties stated below: 1 . SHRM/Legislative Liaison: The SHRM/Legislative Liaison Committee shall include the Chairman, appointed by the President, and two members, appointed by the Chairman. The duties of this committee shall be (1) to maintain regular and effective communications between the chapter, its members, and pertinent legislative bodies, including local, regional, state and national; and (2) to establish a close working relationship between the chapter and SHRM national. 2. Public Relations: The Public Relations Committee shall consist of the Chairman appointed by the President, and two other members appointed by the Chairman. The duties of this committee shall be to provide for media coverage of meetings and/or special events of accomplishments of the chapter or individual members; and to publish the Chapter's newsletters. 3. Certification: The Certification Committee shall consist of the Chairman appointed by the President and one or two members appointed by the Chairman. The duties of this committee shall be to coordinate certification study groups in preparation for the semi-annual certification examinations, to maintain the chapter’s library of certification preparation reference materials, and to otherwise encourage the expansion of the certification program among human resource practitioners. 4. In addition to the committee mentioned in Section 1 of this Article, other committees may be appointed by President as needed, subject to such conditions or limitations as may be specified by the Board. Article XI XI. Handling Rules For the transaction of business, the active members present at any meeting shall constitute a quorum for such meeting. Action required by law or these By-laws may be authorized or taken as an action of those members present at any regularly scheduled Chapter meeting. B. A simple majority of the members must be present at any meeting of the Board of Directors to constitute a quorum for the transaction of business. At least three (3) days notice must be given to each member of the Board of Directors prior to a called meeting. C. A set of By-laws shall be established by the Board of Directors for the orderly conduct of the business of the organization. It shall be the responsibility and duty of the Board of Directors to formulate new and to modify existing organization By-laws as required to meeting changing conditions. Said By-laws shall be subordinate to legal requirements. Article XII XII. Dissolution of Assets Upon the dissolution of the corporation, the board of Directors shall, after paying or making provision for the payment of all of the liabilities of the corporation, dispose of all of the assets of the corporation exclusive for the purposes of the corporation in such manner, or to such organization or organizations organized and operated exclusively for charitable, education, religious or scientific purposes as shall at the time qualify as an exempt organization or organizations under section 501(c)3 of the Internal Revenue Code of 1954 (or the corresponding provision of any future United States Internal Revenue Law); as the Board of Directors shall determine. Any such assets not disposed of shall be disposed of by the Court of Common Pleas of the country in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes. Article XIII XIII. Amendments These By-laws may be amended or repealed by a two-thirds (2/3) majority vote of the regular members present at a regular or special meeting called for that purpose. However, no amendment shall be voted on until after the general membership meeting next following the one at which the proposed amendment is first read. | |
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